Nevertheless HEPs are in a better position to recognise more detailed anomalies within their data, using local knowledge of the intricacies of their own HEP. If any anomalies are found queries will be raised through Minerva. The suite of web reports should be reviewed by the provider to ensure that the data submitted is a credible representation of your HEP.ĭuring this period Data Quality Analysts at HESA will also examine data committed by all HEPs. The data quality checking period is an iterative process during which HEPs may need to submit, commit, review and decommit their data several times to ensure the final submission is credible. This schedule allows the maximum amount of available time for data quality checking.ġ6 October 2018 to 9 November 2018: Data quality checking period HEPs are advised to send complete data that has passed the Exception stage quality rules to HESA by 16 October 2018. HEPs are required to send one complete data file that has passed the Business stage quality rules to HESA by 30 September 2018.Ī single Business stage quality rule failure will result in no data being imported into the system.ĭata which fails the Quality rules will not be considered to have been returned to the Agency. These early releases of the system serve to give the providers the earliest possible sight of quality rules and system reports.
#Ischedule 2017 full#
The data collection system will open a few months before August, whereby functional components of the system are being released incrementally leading up to full functionality being released by early August.
HESA monitors all transactions on the system to ensure HEPs are progressing reasonably and not encountering difficulties. The full HESA data collection system opens around 6 weeks ahead of the return date providing HEPs with the opportunity to further test files against the full range of Quality rule checks ahead of the return date deadline. If you would like to join HESA-Staff mailgroup please contact Institutional Liaison.Īugust 2018: Full data collection system opens Notification of the publication of this guide will be sent to Staff record contacts, and is also circulated on sector mailgroups such as the HESA-Staff JISC mailgroup. This provides further guidance of the requirements for the collection year, with particular reference to any areas HESA's statutory customers wish providers to pay particular attention to during coding and submission. In advance of the return deadline HESA releases a preparation guide. HEPs are strongly encouraged to use the validation kit as part of their data preparations. The kit enables HEPs to test their data locally against the Business stage quality rules ahead of the main collection opening in the summer. The second release of the validation kit containing the Business stage quality rules for the current collection will be made available in late April 2018. The first version of the kit is a roll-on using the previous collection's Business stage quality rules and is released early to assist HEPs in preparing their data whilst the new rules are finalised at HESA.
#Ischedule 2017 download#
The validation kit is made available to download from: Validation kit.
#Ischedule 2017 manual#
HEPs should read the Coding manual and associated documentation for details of the requirements for the return.ĭuring these months HEPs will need to load and maintain local Staff record systems including: starters/leavers, promotions and grade information.Įarly March 2018: Validate data locally using validation kit Validate data locally using validation kitĪugust 2017 to March 2018: HEPs' local preparation This document is designed to guide higher education providers (HEPs) through the stages of data submission for the Staff record.
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